Running A Fundraiser
Thank you so much for wanting to help Hacker Dojo raise money! Here is some information about running a fundraiser to benefit Hacker Dojo.
How You Can Help
There are lots of kinds of fundraisers you can run! Here are some ideas!
- A bake sale
- A nerdy marathon (similar to Desert Bus for Hope or Indie Games for Good)
- A nerdy tournament (video games, card games, etc)
- A dinner with tickets
- A silly run (drunk stumble) like our Saint Patrick’s Day Race
- Theme game night
- A lecture with some special guest where you sell tickets
- Charging a tiny entrance fee for a normal event to better determine headcount, then donating the money to Hacker Dojo
These are just ideas! If you have your own, or you need help fleshing them out, we’ll help you!
How We Can Help
- We can promote your event on Facebook, Twitter, our mailing lists, and through other appropriate mediums
- Sometimes we can send volunteers, guest speakers or interviewees as appropriate to your idea
- Sometimes we can bring T-shirts and other branded items to use as prizes
For Everybody’s Comfort
- It needs to be extremely clear what percentage of money will be going as a donation to Hacker Dojo if there are any other nonprofits.
- In general, we are not comfortable promoting or having our brand used on fundraisers which give 100% of the money they raise for charity. This means the venue, food, drinks, and staff are donated.
- We strongly prefer you to set up your widgets to donate directly to our accounts. This avoids doubling up on PayPal fees, gives your donors confidence, and protects you from tax implications.
- Please follow our branding guidelines. Particularly, we’d be more comfortable if you branded your event “So-and-so benefit for Hacker Dojo,” instead of “Hacker Dojo benefit” which would imply that the institution of the Dojo is the one running the fundraiser.
For more information, help with logistics or to get a waive on any of these things we ask for everybody’s comfort, please contact [email protected]
Data You Probably Need
- We are a 501c3 with EIN 26-4812213
- Our paypal address is [email protected]
Let’s Plan It Out! Skeleton for a fundraising event!
Question: What are you doing?
There are a huge variety of events you can run. We have listed some above as ideas, but the first step for sure is figuring out what you want to do. Write it down somewhere. Socialize it with some potential partners in crime, see if you can build some excitement.
Question: What are your goals?
Visualize the end results. The first question is naturally “how much do you want to raise” but there are lots of other questions too like “how do you want the event to run?” and “How do you want people to remember the time they had?” Once you have the end product in mind, it is way easier to work towards it.
Question: What are your costs?
Most events have costs, like food or a venue. The good news is, it is easier than you think to get these resources donated once you have a compelling pitch about how your event will work.
Now run through the event and nail down the specifics. This is where you make schedules, and begin running through the event step by step in your head. This will probably bring up more things you need to handle: do you need equipment for your webcast? Do you need tables to play games on? Do you need power infrastructure for your computers? Will you need to get food handling permits?
These projects can seem really daunting, so our advice is to break this into as many small steps as possible. Give each a due date, and give each of them to a human. If the human hasn’t done the thing by the due date, assign it to somebody else. Make sure that you set your due dates aggressively enough that you can hand off anything important or surprisingly complicated to somebody else a few times! If attacked by a surprisingly complicated task, divide it up into even smaller bits, and hand them out again. Impress upon your volunteers that it is much worse to run into problems and not tell anybody promptly than it is to eventually fail in your assigned task.
Get the Word Out!
You should feel free to make your own twitter, facebook, and email drives, but also be sure to contact us for help. We have pretty strong reach. [email protected]
Frequently forgotten issues include: networking equipment, bandwidth, lighting, microphones, transporting of materials
Finalize and Publish a Schedule
Your event probably looks pretty different from the last time you made a schedule. Redo the schedule and publish it, so people can start getting excited!
Be Awesome and Have Fun!
With your event all planned out, the final step is to execute it and know that you’re completely awesome for supporting the Hacker Dojo.