Full List of Hacker Dojo Policies  

Goal: to fully enumerate all the policies we came up with over the last year, and to have them all in one place.  We may want to reduce/modify this list through voting.

  • Be excellent to each other.


  • Sign-in.  All members and guests must sign-in when they arrive at the Dojo each day. Those that do not sign-in or do not accept our policies may not stay.
  • 100% Communal.  You  may not store personal belongings. All space is communal space: first-come first-serve. Any equipment left at the Dojo is done at your own risk and may be used by others. Donated or loaned items may be damaged or removed, and the Dojo is not liable.
  • Sleeping.  No sleeping is allowed at Hacker Dojo unless it is done in conjunction with an approved event. Naps are OK.
  • Keep the Place Nice.  Please clean up any mess you make.  We have cleaning supplies in the kitchen closet.
  • Animals.  Pets are not permitted indoors at Hacker Dojo. Service animals as required by ADA or other applicable laws are the only non-human animals allowed. All other animals must be kept outdoors.
  • Breaking Things.  If you break parts of the Dojo, you are financially responsible for replacing them.
  • Donations.  Before you bring in a donation, please work with the directors to be sure an item will be useful to the membership.  Some things are always welcome such as LCD monitors.
  • Hold Harmless.  Visitors, members, and other participants at Hacker Dojo, Inc. hereby release, discharge and agree to hold harmless the Hacker Dojo, Inc. and its directors, members and volunteers from and against any liability as a result of any harm, damage, loss suffered to said visitors, their work, equipment used, personal property or personal injury suffered during the participation  or attendance at Hacker Dojo.
  • Dangerous and Otherwise Awesome Science. No science which requires a fume hood and no pathogen-related research. Please always be considerate of the safety of other people at the dojo.  No science where food is stored for eating.
  • Refrigerator. The fridge is for members use only.  Food should not be left inside for more than a day.
  • Parking.  With limited parking available, the Dojo is not a campground nor a car storage facility.  No vehicle may remain in the Dojo parking lot for more than 48 hours or it is liable to be towed.  No sleeping in vehicles is allowed.  Note that due to Mountain View City Code Sec 19.71, vehicles cannot be left overnight in front of Hacker Dojo, and may be cited or towed by the city after one hour of parking between 2AM and 6AM.
  • Lockers. Members may rent lockers for an additional $15 per month. Unauthorized occupancy of lockers will have the locks cut & contents thrown out or donated to charity.
  • Access points / Wifi hotspots.  Operating routers, personal access points, or creating wifi hotspots is not allowed without prior approval from staff.


  • Keys. Members get a key to the Dojo immediately after becoming member.
  • Accounts.  Accounts are associated with an individual person.  Sharing of login is not allowed.
  • Refunds. There are no refunds or pro-rated credit for unused time during a billing cycle.  It is the responsibility of the member to pause their membership before their renewal date.


  • Guests.  Guests are welcome at Hacker Dojo, and are encouraged to donate $10/day.
  • Drop in Privileges. Guests do not get accounts, rights to attend events for free, access to the member’s wifi, or voting rights.
  • Children. It is okay to bring children  to the Dojo, just as you would any other guest, so long as you assume full responsibility for them and ensure they don’t detract from members’ experience of the Dojo.
  • Not a Public Facility.  Non-members are only allowed in the Dojo between the hours of 10am – 9pm unless they are the guest of an active member or are attending an event reserving space past those hours. Regardless of these hours, non-members are guests of the Dojo and can be asked to leave any time without a needed reason.
  • If you are working out of the Dojo for more than 2 days, you’ll have to become a member or get a day pass.


  • Sponsorship Rights. Unless given a special exemption by a director, sponsors do not receive special privileges within the Dojo, for example being able to reserve rooms, or being white-listed for events (sponsors must apply to hold events like everyone else, and must receive the usual member buy-in).


  • Hacker Dojo is committed to providing a safe and welcoming place for everyone. See our Harassment Policy for more on how we enforce this.


Hacker Dojo vision and mission

Hacker Dojo is a non-profit community center, co-working space and hackerspace based in Santa Clara, California. One of the primary use of Hacker Dojo is hosting Events.

Part of Hacker Dojo’s mission consists in:

  • Providing the tech community and  other communities in Silicon Valley an affordable place to learn, collaborate and innovate so that anyone from any circumstance and background with an idea can build their dream.

  • Spreading entrepreneurial vision.

  • Nurturing disruption and innovation.

  • Being a gathering space for technology leaders and contributors.

  • Providing educational, collaborative, or social endeavors which enable communities to create, learn, and teach each other.

Rules – Recommendations

  • Be flexible.

  • Be excellent to each other.

  • Clean dojo is a great dojo.

  • Offer to help before seeking help.

  • Introduce yourself to three people if it is your first day here.

  • Take a pic by the Tori.

  • Check out other events if this is your first time here.

  • Spread the word about Hacker Dojo in Social Media.

General Event Policies


Events may not require an NDA to attend.


  • Events cannot be submitted less than 48 hours of the submission date.

  • Pick the room that fits best the number of attendees.

  • Member events can only be scheduled after 5:30PM during the week due to parking issues.

  • Member run daytime events should be requested to the event committee [email protected]

  • Event organizer must do the orientation quiz every 6 months to be able to submit events.

  • Private events can be requested at the Event Committee.


  • Events should align with Hacker Dojo mission and vision.

  • Member run events will be approved by the event committee not more than 5 weeks in advance.

  • Please do not advertise your event externally until it has been approved.

Room change in case of event conflicts

We hope event organizers will be flexible.  Room assignment may be subject to change by Hacker Dojo staff even after approval with a 2-week notice. Hacker Dojo will do its best to accommodate the attendees and setup of the original event.


If you need to cancel your event for whatever reason, it is your responsibility to do so both in the Hacker Dojo event system, as well as any external event systems.

Member Rights

Members have the rights to attend member run events for free. This does not mean that they are entitled to tangible resources such as food, class supplies, etc.

Members are not allowed to attend private events held at Hacker Dojo unless they are on the official attendees list.

Right to Charge

Event hosts may charge for events and materials provided, provided they understand that Dojo members may sit in without paying.

Dojo Branding

Any event with the name “Hacker Dojo” in the title must be approved by the board of directors.

Before the Event

Communication to attendees

Event organizers should communicate these points to attendees

  • How to come to Hacker Dojo

  • How to enter Hacker Dojo

  • Where to park near Hacker Dojo

  • Where the bathrooms are

  • How to connect to HD-Events/HD-Guest wifi if needed

Social sharing

Please don’t forget to mention Hacker Dojo when you are sharing, talking about your event on Social networks. Twitter: @HackerDojo, Facebook: , Instagram:


  • You can get 1 hour set up time at max.  If you need a large chunk of setup time, it is suggested that you create a separate event to do so.

  • It is up to you to locate the location of projectors or other supplies you may need to run your event.

  • If you want the room arranged in a specific way that is something you need to do yourself.

  • Setup time is shared with tear down time of the previous event held in the same room.

During the Event


Event Organizer must be present during the entire event.


We have strict parking rules that you need to convey to your guests. You and your attendees are only allowed to park in the green zones.

If your event is large enough you may need your own staff member to direct parking.


All event attendees are required to sign in at the front desk for liability reasons.

Advertise/Promote Hacker Dojo

Please encourage your attendees to give donations/ become a member.

After the Event

Teardown time

You can have 1 hour tear down time at maximum. This time is shared with the setup time of the next event.

If you need a large chunk of tear down time, it is suggested that you create a separate event to do so.

Room Layout

The rooms must be returned like described on the sign outside each room. It includes returning the room with the correct number of chairs and desks and the correct layout. Please make sure that the included equipment are returned. Event organizer will be held responsible if the room is found in a different state.

Cleanup and Trash

You must leave Hacker Dojo in the condition you found it in. This includes hauling away excess garbage that does not fit in the dumpster. CIWA ((408) 261-4110) is our trash hauler. Event organizer will be held responsible if trash is found and will have to pay for the hauling.


Event organizer is held responsible for any damages to Dojo facilities during your event.


Please refill supplies consumed in the kitchen, especially if yours is a large event as your guests will be using shared resources such as  bowls, cups, glasses and more.


Please make sure to switch off projector and others electric equipment before leaving the room.

Policy Process

  • No Reimbursements.  Hacker Dojo does not reimburse members for purchases without prior approval by directors.
  • Do-ocracy. If you have a change you want to see happen, lead the way.  If you want a knitting circle, start one.  If you want a book circle, lead one.  If you want to build a winning robot, start designing.
  • New Policies.  Members are welcome to give staff suggestions and feedback on policy.
  • Board of Directors Discretion.  Board of Directors have discretionary review for all policies, and may change policies at will.  For example, board of directors may override rules incompatible with state laws, our lease, or incompatible with Hacker Dojo’s vision.