How To Government

When to email [email protected]

  1. You’re concerned a policy might be being broken.

Why you’d be part of the [email protected] mailing list

  1. To vote on purchase proposals. (This is the address that the proposals are sent to.)
  2. To discuss current policies, their enforcement, etc.

How to join [email protected]

It’s easy to join the group. Go to the [email protected] Google group and join. (Tip: make sure you do this through your email.) Or just go directly.

Discretionary budget and purchase proposals: How do they work?

Each month, Hacker Dojo sets aside $500 for the membership to use as we see fit. Some important notes about the budget are:

  • It is capped at $3,500.00.
  • It is to be used on non-business essential items. So, a proposal to buy things like toner, staples, or toilet paper will just be re-directed to [email protected]
  • It can absolutely be used for something silly and non-essential, like renting a bouncy castle for Happy Hour. It can also be used for something more practical and useful to enhance member experience, like a drill press.

Proposing a purchase on [email protected]

  • Proposing a purchase on [email protected] is incredibly simple. The easiest way to explain it is through an example though, so let’s say Dojo member Dinah thinks that what the place could really use is a rug for an office, because it’ll really tie the room together.
  • Her first step would be to do some research; find out what rug would work best, and how much it will cost which includes shipping and tax. If she’s trying to narrow it down between a few options, emailing [email protected] with them is a good idea. Then she can get member input about which one to propose to government.
  • Once that has been decided, Dinah should create a Purchase Proposal. She’ll want to fill out all the fields and make sure everything is accurate. Once that’s done, she’ll hit the “Propose Purchase” button, and it will be send out to [email protected]
  • Voting will then be open for 48 hours. The voting robot will email the group on a new thread with the results at the end of this time box.
  • If it gets more +1’s than -1’s, it’s approved!
  • Dinah will need to go ahead and purchase it, set it up, and make sure it gets added to the ledger. Either by doing it herself, or asking someone else to.
  • It will be up to Dinah to make sure she gets reimbursed if she needs to use her money to buy the item.

Pro-tip: Hacker Dojo has an Amazon Prime account, which = free shipping. If you are able to find something that’s Prime eligible, that means shipping doesn’t need to be paid for, and a Hacker Dojo employee can do the actual purchasing for you if you ask nicely :). Then you don’t need to worry about getting reimbursed!